Public Forums, Deputations and Petitions
Council is using Zoom and Facebook to allow our community to watch (and take part) in all of our public meetings. We live stream to our Facebook Page and, where appropriate, endeavour to respond to Facebook comments during the meeting.
You are still able to make a deputation or petition in an online Public Forum section at the start of the meeting and if you wish to do this, please contact our Governance Officer beforehand.
Public Attendance at Meetings
Members of the public and Press are welcome to attend the public parts of meetings. Following normal meetings, any public-excluded business will be attended to, and the public and the Press will be requested to leave the meeting.
Members of the public are not permitted to speak at any time during meetings, unless invited to do so by the Chairperson.
A Public Forum is scheduled at the beginning of each Council, Community Board and Ward Committee meeting and is your chance to express your opinion to your elected representatives and to bring matters, not necessarily on the meeting's agenda, to the attention of Council. Said presentations do not form part of the formal business of the meeting i.e. consideration of business items listed on the Agenda, and a brief record of matters raised is kept.
Public forums are defined periods of time and usually occur at the start of an ordinary meeting, which is put aside for the purpose of public input.
Permission from the Chairperson is required for anyone wishing to speak. Requests must be made at least one(1) clear day before the meeting and should outline the matters you wish to address.
Speakers may have the floor for up to five minutes. No more than two people can speak on behalf of an organisation during a public forum.
Following the Public Forum, no debate or decisions will be made at the meeting on issues presented (No resolutions).
A deputation is a formal presentation, delivered in a public setting and recorded on the official minutes.
Deputations may be received by the local authority or any of its committees, provided an application setting out the subject has been lodged five(5) working days before the meeting and has been approved by the Chairperson.
As a speaker, you are allocated up to five minutes, or longer at the discretion of the Chairperson, for a presentation. Two people can present a deputation. You may bring supporters, but please be aware they cannot address Council.
You can talk about issues facing you or your community group or give updates about your group's activities.
Any debate on a matter raised in the Deputation will occur at the time, and once a motion has been moved and seconded (Resolutions).
Every petition must be less than 50 words (not including signatories) and not be disrespectul, use offensive language or include malicious statements.
Five minutes speaking time will apply.
PowerPoint presentations must be delivered or emailed to Council's Governance Officer at least two days before the meeting. This is to allow time for the data to be virus-checked and loaded onto Council's computer system, ready for use.
Note that the projector in the Taumarunui Council Chamber is rear-mounted and laser pointers do not usually work on it. The Ohakune Council Chamber projector is not rear mounted.